head start ersea policies, procedures
partnering and engaging families of children with disabilities and suspected delays during the ERSEA process and beyond. And we'll have further informationabout this section in subsequent conversations. Criteria should prioritize children based on relevant family or child risk factors, including family income, homelessness, foster care, age, and eligibility for special education or early intervention services. This video explores how community assessment data offers the foundation for ERSEA decision-making and supports full enrollment. Texas System of Education Service Centers, McKinney-Vento - Texas Education for Homeless Children and Youth Program, Deaf Education/Regional Day School Program for the Deaf (RDSPD), High Quality Instructional Material (formerly Texas Home Learning), Non-Educational Community-Based Support Funds. Policies & Procedures Policy Council Record Review School Readiness Staff Recognition Program Forms Big Sandy Area Community Action ProgramsHead Start Forms Adobe Acrobat Reader software is needed to access the forms on this page. Five years is a long time, and we know that communities can change, soprograms are required to review every year the elements of their community needs assessment. STAFF AND PROGRAM MONITORING. 15 0 obj 2 0 obj Ref #: 1302.12; HSA 645(a)(2) Policy Council Approval Date: . Staff. The following factors influence the identification, selection and enrollment of Early Head Start children and families: 1) Early Head Start enrollment is small at each center 2) few vacancies occur and 3) waiting lists far exceed funded enrollment opportunities. Classes with 18-20 children will have no more than 50% of 3-year-old children at the beginning of the program year. Theystill, as always, need to serve their Head Start funded enrollment, but there are some really great Elizabeth: So let's talk about enrollment. Durango, Colorado, United States. V$$&+^H'+U"L dq/lH'!8 10 0 obj Prefill your email content below, and then select your email client to send the message. Children with disabilities who have been evaluated and deemed eligible for IDEA services but are not receiving services count toward the 10% requirement. For Early Head Start, except when the child is transitioning to Head Start, a Head Start agencies that provide services to children and families must meet the Head Start Program Performance Standards and the requirements set forth in the Head Start Act of 2007. Catherine: It really is, it's the very beginning, programs need to really determine what's in theircommunity and who is eligible before they can do anything else. Elizabeth: This clarifies a 10 percent total funded enrollment is for Head Start and Early Head Startprogram grantee. View the job description, responsibilities and qualifications for this position. 20 0 obj Analyze, plan and implement enrollment systems. Staff Performance Review. CC Environmental Checklist (Optional) Data Monitoring Tool. HUMO1S{%!RDd-U*Bwl$vxd~Ppxx|w1:#t3. Ongoing monitoring and self-assessment are used to identify strengths and opportunities for improvement. The criteria also include a scoring mechanism for over-income applicants. Elizabeth: Catherine, I love that. Foundations of ERSEA. Recruitment Flyer: North. ERSEA Institute 2022. PRESCHOOL POLICIES & PROCEDURES MANUAL CORNERSTONE BAPTIST CHURCH 17017 Twelve Mile Rd. endobj 6 0 obj Download the PDF Discover resources to help programs assess the needs of their communities and recruit the children and families most in need. To discuss components of ERSEA policies and procedures, staff training and monitoring to ensure accountability. 4 0 obj endstream endobj 1175 0 obj <>stream Roseville, MI 48066 586-445-8910. program innovations that programs are doing across the country, and I think it's exciting that programsare going to be able to learn from each other about how this might work, and whether it makes sensefor their communities. ERSEA Insights Selection: Prioritizing Families with Responsive Policies and Criteria Programs must identify and enroll children and families who are most in need of Head Start services. Per HB 462, resources and services provided by Region 15 ESC are solely aligned with, and designed to support, the Texas Essential Knowledge and Skills (TEKS) adopted by the State Board of Education. Correct? Policies and Procedures - MARC Head Start 2022-23 Program Year Policies and Procedures All policies and procedures are organized by subject area. The Improving Head Start for School Readiness Act of 2007 authorizes the Head Start program to promote the school readiness of low-income infants, toddlers, and preschoolers. PY 2021-2022 SOUTHERN OREGON HEAD START Policies & Procedures: ERSEA PAGE 2 OF 4 Reviewed 09/08/2021 S.F. Head Start Act; Head Start Program Performance Standards; . 18 0 obj Prefill your email content below, and then select your email client to send the message. So, that's clarified in this final rule. 221 B St, Springfield, OR 97477, Administration by Department (Operation/Transportation/Etc. The position carries out duties for all of St. Anne's Early Head Start and Head Start contracts and program options, as well as the state contract. Another provision I think is really important to note here, is that -- a focus on insuring that every childis safe, so if a program knows -- attendance patterns, and a child is not in attendance withoutexplanation, the program really needs to check and find out where that child is. . 12 0 obj stream Community Partner Letters & Interest Forms. 1301.2(b) Duties and Responsibilities of Members of the Governing Body, 1301.3 Policy Group Composition and Formation, 1302.10 Early Head Start Procedure for Selection, Enrollment and Eligibility, 1302.10 Head Start Procedures for Selection, Enrollment & Eligibility, 1302.11 Determining Community Strengths, Needs, and Resources, 1302.12(l) Violating Eligibility Determination Regulations, 1302.12(m) Procedure for Eligibility, Recruitment, Selection, Enrollment, Attendance (ERSEA) training, 1302.31(a); 1302.31(a)(b)(1); 1302.32 Teaching and Learning Environment; Effective Teaching Practices; Curriculum, 1302.31(a)(c)(d) Teaching and Learning Environment, 1302.31(b)(1)(i) Effective Teaching Practices, 1302.31(b)(2), 1302.33(c) and 1302.90(d) Dual Language Learners, 1302.31(e)(1) Promoting Learning through approaches to rest, 1302.31(e)(2) Promoting Learning through approaches to meals, 1302.31(e)(3) Promoting Learning through routines, 1302.31(e)(4) Promoting Learning through approaches to physical development, 1302.33(a)(1)(2)(3)(4) and 1302.61, 1302.63 Early Head Start process for screening any developmental, sensory, and behavioral concerns, 1302.33(a)(1)(2)(3)(4) and 1302.61, 1302.63 Head Start process for screening any developmental, sensory, and behavioral concerns, 1302.33(b)(d) Early Head Start Assessment for Individualization and Prohibitions on the Use of Screening and Assessment Data, 1302.33(b)(d) Head Start Assessment for Individualization and Prohibitions on the Use of Screening and Assessment Data, 1302.34(a)(b)(1)(2)(4)(5) Parent Participation in Classrooms; Parent and Family Engagement in Education and Child Development Services, 1302.34(b)(2)(3)(6)(7) Home Visits/Parent Teacher Conferences: Parent and Family Engagement in Education and Child Development Services, 1302.40(b) Health Services Advisory Committee, 1302.41(a)(b)(1)(2) Collaborate and Communicate with Parents as Partners in the Health and Well-Being of their Children, 1302.42(a)(1)(2)(b)(2) Health Care and Insurance, 1302.42(c)(1)(2)(3) Periodic Observation and Preventative Care Treatment and Follow-up, 1302.42(d)(1)(2)(3) Extended Follow-up Care, 1302.42(e)(1)(2) Use of Head Start funds for Medical and Dental Expenses, 1302.44(a)(viii) Breastfeeding and Formula Prep, 1302.45 Child Mental Health and Social and Emotional Well-Being, 1302.46 Family Support Services for Health Nutrition and Mental Health - The program will collaborate with parents to promote children's health and well-being by providing medical, oral, nutrition, and mental health education support services, 1302.47(b)(5)(i)(ii) Abuse, Neglect and Sleep Safety Practices, 1302.47(b)(5)(iv) Releasing children to an Authorized Adult, 1302.47(b)(6)(i)(ii)(iii) Hygiene, Diapering, Food Prep, and Blood and Body Fluid Exposure, 1302.47(b)(7)(i)(ii)(iii)(iv)(v)(vi) Emergencies, Fire, Contagious Disease, Medications and Special Diets, 1302.50-1302.52 Family and Community Engagement Program Services, 1302.51 Parent Activities to Promote Child Learning and Development, 1302.52 Procedures Request for GED Testing, 1302.53 Community Partnerships and Coordination with Others Early Childhood and Education Programs, 1302.53(a)1-2(i-viii)(b)(1)(2(i-iii))(3) Community Partnerships and Coordination with other Early Childhood and Education Programs, 1302.61(b)(c), 1302.63 Early Head Start Documentation Process for Children with Disabilities, 1302.61, 1302.62, 1302.63 Head Start Documentation Process for Children with Disabilities, 1302.70, 1302.61(c)(2)(i) Head Start Procedures for Transitions from Early Head Start, 1302.71, 1302.61(c)(2)(ii) Transitions from Head Start to Kindergarten, 1302.80-1302.82 Services to Enrolled Pregnant Women and Expectant Families in Early Head Start, 1302.90(b)(1)(i)(ii), 648A(g)(3) Background Checks, 1302.91(e)(1), 645A(h) Staff Qualifications - Early Head Start Teachers, 1302.91(e)(2)(3B), 648A(e)(2) Staff Qualifications - Head Start Teachers, 1302.91(e)(3), 648A(a)(B)(ii) Staff Qualifications - Assistant Teachers, 13022.91(e)(7), 648A(c) Staff Qualifications - Family Service Workers, 1302.92 Traning and Professional Development, 1302.92(c)(d) Research-based Coordinated Coaching Strategy for Education Staff, 1302.102(b)(2) Ongoing Assessment of Program Goals, 1303 Subpart C Protections for the Privacy of Child Records (1302.20; 1303.21; 1303.22; 1303.23; 1303.24), CFOC 2.2.03 Screen Time/Digital Media Use, CFOC 3.1.4.3 Use of Pacifiers in the Early Head Start Classrooms. Programs must identify and enroll children and families who are most in need of Head Start services. 1.6 The Policy Council, working in partnership with key Management and the governing body, reviews . How does your program's recordkeeping and reporting system support selection criteria that prioritizes children with the greatest needs? Health Mental Health and Disabilities Monitoring Record Keeping and Reporting Education ERSEA Child Plus Governance Head Start program directors; Head Start staff involved in implementing eligibility, recruitment, selection, enrollment, and attendance (ERSEA) activities; staff in community organizations with which the Head Start program partners to serve families experiencing adversities; families who are enrolled in Head Start programs; and families who are <> endobj View the job description, responsibilities and qualifications for this position. POLICIES & PROCEDURES > Resources > > > STAFF DIRECTORIES PROFESSIONAL DEVELOPMENT LIBRARY School Readiness . Title: Head Start/Early Head Start Family Advocate Department: Head Start. x\n8}=+U"{.w:>;v9Ko)Y"%EA'*bN,su;lpX>~]?o]=|[_}Z>oa->_zws}}y 3%i_?DOBI"1T8Wal|mSt>/l{,}dnBv+@OGX~ZD~>r7W^^. Develop, maintain, and manage system to track the eligibility, recruitment, selection . Attendance: Maximizing the Full Head Start Experience, Eligibility: Determining Need and Meeting Expectations, Recruitment: Developing Effective Outreach Systems, ERSEA: Needs and Strategies in Uncertain Times Webinar, Extending and Aligning Redetermination Periods, Selection: Prioritizing Families with Responsive Policies and Criteria, Family Income Guidelines: Military Income, Supporting Children and Families Experiencing Homelessness. Finance policies are now available in the finance manual. Child Attendance. endobj 2023-2024 ERSEA Presentation Slides. Supports CAPSLO's mission by ensuring that the Migrant Head Start programs are properly administered and ES maintains effective relationships with families. Big Sandy Area Community Action Program Head Start. PIs address specific requirements that Head Start and Early Head Start grantees and delegate agencies must implement in their programs. Currently the attendancesection focuses on developing a system, if average attendance falls below 85 percent, but the newfocus is really paying attention to promoting regular attendance for every child. :d9P*@TfR!BR,BYA&QAvRDYQ#B_cjYRAaobyfVaW%h7E"T(,`Sb Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. This section alsotalks about how programs must prioritize children for enrollment, again going back to the mostvulnerable children first, including homeless children, children in foster care, children with disabilities. ), ADMIN: Board of Directors Roles and Responsibilities, ADMIN: Full Day / Year Program Agency Subsidy Pay, ADMIN: Full Day / Year Program Parent Pay, ADMIN: Internal Dispute Resolution between Board of Directors and Policy Council, ADMIN: Monthly CACFP Reimbursement Claims, ADMIN: Policy Council Amendment and Suspension of Rules, ADMIN: Policy Council Concern and Feedback, ADMIN: Policy Council Emergency/Special Meetings, ADMIN: Policy Council Group Meeting Skills and Training, ERSEA: Appropriate Release of Children from Head Start, ERSEA: Child Assignment to Classroom, Teacher, ERSEA: Communicating Information to Head Start Parents with Sensory Impairments, HR: Code of Conduct and Professional Ethics, HR: Code of Conduct for Virtual Classrooms: Teachers/Parent/Guardian/Visitors, HR: Code of Conduct: Parent/Guardian/Visitors, HR: COVID-19 Families First Coronavirus Response Act Leave, HR: COVID-19 Return to Work Policy for Office Spaces, HR: COVID-19 Special Alternative Work Arrangement for HSOLC Staff with High-Risk to Coronavirus/COVID-19, HR: COVID-19 Virtual Office Operations Protocols and Guidelines for Employees During Head Start of Lane County Remote Work Period, HR: Staff Evaluation and Professional Training Plans/Head Start and Early Head Start, HR: Staff Recruitment, Retention and Separation, OPERATIONS: Mandatory Site/Location Posting, Operations: Video Surveillance and Monitoring, TRANSPORT: School Bus Accident Procedure for Transportation Manager, TRANSPORT: Transportation Accident and Incident Reporting, Child Guidance and Addressing Challenging Behavior, Family Style Food Preparation and Handling, Employee Health Requirements Communicable Disease Prevention, Mental Health Support for Pregnant and Postpartum Women, Developmentally Appropriate Materials, Equipment, Activites, Early Childhood CARES Referral and Evaluation Procedure, Early Childhood CARES Service Break Times, Home Visit Parent / Teacher Conference (classroom based model), Implementation and Documentation of Individual Family Service Plan (IFSP), Initial Individual Family Service Plan (IFSP) Meeting, Interagency Agreement with Early Childhood CARES, Supporting Social and Emotional Development, Technology and Interactive Media in the Classroom, Communicating with Parents/Caregivers Whose Primary Language is other than English, COVID-19 CACFP Virtual Desk Audit Site Monitoring Review, COVID-19: Accepting Food Deliveries to Classrooms, Dental Triage Prevention Interventions and Follow Up, Exposure Control Plan/Bloodborn Pathogens, Food Service Employee Hygiene Practices (Dress Code), Head Start Payment for Child Medical and Dental Services, Nutrition Food Served at Head Start Events, Regulating Heaters at Whiteaker Head Start Center, Mental Health Consultation and Education Printer-friendly version. endobj Those who are responsible for distributing and monitoring reports in ERSEA will . <> If you have any questions about our policies please Contact Us. Emotional Literacy in Preschool. Updated December 2014, Head Start of Lane County Communication takes place in a sensitive and culturally responsive manner. agency policy and procedures. Does the waiting list prioritize children according to the selection criteria? This is where the program begins. 11 0 obj $2500 Hiring Incentive. HS and EHS Area Managers will report on a monthly basis center visits, home visits, training and compliance of classrooms and socialization sites to the . <> . 2023-2024 ERSEA Document Slides. As part of their responsibility, program leadership should understand how community assessment data informs selection criteria. Head Start/Early Head Start staff will participate in community events to promote and provide information about the program. Building Relationships with Preschool Children. hM =L@QkUN^7;y \ 1301.6 Internal Dispute Resolutions Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) 1302.10 Early Head Start Procedure for Selection, Enrollment and Eligibility 1302.10 Head Start Procedures for Selection, Enrollment & Eligibility 1302.11 Determining Community Strengths, Needs, and Resources The research shows that all children benefit, both low income andhigher income children, and their families benefit if income groups are mixed, so this makes it clearthat programs can consider accepting private pay from families who are not Head Start eligible. ESSENTIAL . Prefill your email content below, and then select your email client to send the message. When working with families, use the Department of Health and Human Resources (HHS) Poverty Guidelines to determine income eligibility for participation in Head Start and Early Head Start programs. Policies & Procedures: Policy Council: Record Review: School Readiness: Staff Recognition: BSACAP ERSEA Procedures. 8paRORlpT`hi#Es%]o]!j3r[8(VU BA.v*sC.PE)3YS2I|B\z(ge* x059,D@P"MEM`wFU2Gm'KLS 17 0 obj Elizabeth: he final section is on fees, and I think there's a new provision in this section. Eligibility Verification Form 2022-2023. . While most SNAP recipients have incomes below the federal poverty guidelines, some have incomes that fall between100 and 130% of poverty. Blackboard Web Community Manager Privacy Policy (Updated). ERSEA: Proven Techniques and Procedures This workshop will provide Head Start Personnel with the tools to recruit, enroll, and retain families through proven marketing techniques and strict adherence to the performance standards. The Office of Head Start (OHS) also offers direction through Program Instructions (PIs) and Information Memorandums (IMs). Effective starting November 2016. endstream All documents are updated when available. Elizabeth: Well this has been an excellent conversation, and I really appreciate your providing moreclarity in this overview for me. Catherine: It really does, it all starts with community-wide strategic planning and needs assessment,which is in the first section. Head Start Policies and Procedures Policies and Procedures Program Forms Training Library & Webinars Policies & Procedures Website Links Policies and Procedures I. Recruitment/Enrollment II. Head Start Policy & Regulations. Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. <> Policy: ERSEA-2 Subject: Age and Eligibility Verification Objective: CCCDC staff will accurately perform age and income eligibility verification. Parent/Child Fees. Interested in working at a Head Start program? Head Start staff can use this resource to bring an equity lens to discussions about ERSEA procedures and best practices. Actually this section is where -- I'd like to talk a little bit about focus on potentiallyserving mixed income groups. Apply to be an ERSEA (Enrollment, Recruitment, Selection, Eligibility, Attendance) Specialist with Utah Community Action. <> Really to ensure thatprograms know the patterns, and know what their children need. Programs should use community assessment data to establish selection criteria for enrollment. Recruitment Flyer: South. How does your program make sure selection criteria reflect up-to-date community assessment data? <>>> The City's Head Start and Early Head Start services are available to children from 6 weeks to five years of age in the San Antonio and . Directives are about procedures associated to policies. <>/ExtGState<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 20 0 R/Group<>/Tabs/S/StructParents 1>> H\0X8(&]EhpIjhd8yYP bwR?{N.mVI/}rw};}qzH/~m>[4~8^5M~7~6W{9t6O[1/%etQW/7Z3v:\Zl5$y8X^W+Vo7@ @ @ @ @ @ a-ZYAVdYAV9KY,;';%Z"jtq8rLO=gk}BI? endobj Find a Head Start job near you or anywhere in the U.S. Secretary of Head Start in accordance with Section 645 of the Head Start Act. Really important parts of the regulations for grantees. ERSEA governs how programs determine eligibility, enroll children, and track attendance. Maintaining Online Pre-Application Guidance (2/22) Program Drop File Procedure (7/22) Recruitment Policy & Procedure (6/20) Proudly powered by . How does your program's selection criteria make sure those most in need of services are prioritized? Eligibility: Determining Need and Meeting Expectations, Recruitment: Developing Effective Outreach Systems, Selection: Prioritizing Families with Responsive Policies and Criteria, Enrollment: Creating Systems for Filling Every Seat, Attendance: Maximizing the Full Head Start Experience, Supplemental Nutrition Assistance Program (SNAP). The recruitment effort includes recruiting expectant mothers for Early Head Start. b$]d-F,o,"FSKA#:6yUB A ranked waiting list is actively maintained and used to fill openings in a timely fashion. endstream Copyright 2002-2023 Blackboard, Inc. All rights reserved. 7 0 obj Job Title: Family Advocate Position Summary. <> More guidance is available to grantees through their federal program specialist. endobj * Ensure compliance with Y Head Start Policies and Procedures, Head Start Program Performance Standards, OCC, Licensing and MSDE in all areas of responsibility. endobj MARC Head Start programs are now hiring for a variety of roles. As the ERSEA Associate, the selected candidate is responsible for completing eligibility applications accurately for children and families of the Head Start program. <> They apply to both Head Start and Early Head Start programs. Federal Administrative Procedures. stream 9 0 obj Meet regularly with ERSEA/Family Services Manager, ERSEA/Family Service Specialist(s), and content manager(s) to plan together effectively. x Om To give Head Start and Early Head Start Directors, Managers, Coordinators and Supervisors an understanding of the requirements of ERSEA including recent changes as a result of national attention. Identify how your program can promote and reinforce family engagement in . on Head Start and Early Head Start-Child Care Partnership eligibility, Head Start Program Performance Standards and ERSEA policies and procedures that include at minimum the following: Annual training for Head Start Administrator, Directors, other management staff, and any staff who determine Head Start eligibility to include: How does your program's communication system clearly explain to families their application status, necessary enrollment documents, enrollment appointments, and waiting list status? Session 2a. Elizabeth: And this informs the program's structure, and everything about the program, doesn't it? All policies and procedures are organized by subject area. Apply for the Job in ERSEA/Family Service Specialist at Mc Kenzie, TN. Come work for the agency that was just awarded Best of State 2022 for Best Public Preschool and Best Charitable Service Organization. Position Purpose To apply professional expertise and over-sight in the ERSEA (Enrollment, Recruitment, Selection, Eligibility and Attendance) Department, ensuring that the agency complies with all regulations per applicable Performance Standards. An individualized approach to welcoming families is a key factor to successful recruitment. endstream endobj 1176 0 obj <>stream ntEa,@u5W'"c(WQ4d.,tX(lI|Y]yk>n8gQ,B X{7 27k 90Gsz%M$7=Y^k_; /$TvHi-H>P]kArIyBlEUPQO==:kT0sA(dF)D'rQoAH3uwSo*a.j2Xo}{qwgu d. dyuRd(b#0dH-kl~~=b7o^/?_xtm.Lp 7EMn ut/7Df Ab!~ih4uwM~dn!VR|hO2yM8V'/1xt8g3 1l9[)h{yb]5GpWgyJ;b-Q1,|d7OKdkg+v*U"\'iZ>D?q^T{qm0krTt Head Start Family Advocate . The Office of Head Start has expanded its interpretation of public assistance to include families participating in the Supplemental Nutrition Assistance Program (SNAP). You may download the software for free, if you do not already have it. 5. * Work with ERSEA Specialist, Family Services Managers and Teachers to promote enrollment and attendance. Play Promotes Early Development: Its Time For Play! endobj <> Much of this section is grounded inrequirements in the Head Start Act as well as research on best practices, innovations that we've heardfrom the field, including Head Start grantees, and requirements include, from the Act, includeremoving barriers to serving children who are homeless. Expand each section to view the policies, procedures and forms for that subject area. endobj ERSEA . ERSEA: Attendance Policy print Policy All families are encouraged to maintain consistent attendance in the Head Start program. and enrollment policies and procedures to ensure it is meeting the needs of eligible pregnant women, children, and children . Consistent attendance is defined as present or participating for 85% of expected hours, or more. Families, staff, and community members guide the development of selection policies andprocedures that prioritize equity. It's catchy, but more importantly, it gets to the heart of the matter,which is safety first. Policies, Procedures & Forms ASQs by Age ASQ-3, ASQ-SE screening tools and activity suggestions by age Child Health Forms for health, nutrition, hearing and vision screens, allergies, immunizations, medication and more Child Mental Health Behavior and mental health assessments Classroom Safety & Equipment
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