how to ask for clarification politely
Then refer to a specific aspect: Could you please explain once again why A is so important for B?. In a situation where you feel as though you dont have all of the information, whether thats because you missed part of it or it just seems as though theres a gap, using just so I understand gives you the time to go over what you do know and lets others fill in any missing pieces. Now it is time to write your clarification email. ." By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. You should appreciate them and give them complimentsfor doing this favor for you. * Could you please be more specific? Show enthusiasm for the position. Bullet points are a great way to share information, Insert your questions/clarification request. requesting help on restructuring project of our shared client SkyTechlet's discuss details over call or video conferenceyour advice invaluable. Can you elaborate further on what the new training program will include? Furthermore, he has teaching experience from Aarhus University. Informal Sorry, I didnt catch that. Similarly, we live in a fairly distracting world where a variety of daily concerns coupled with the endless distractions present in any environment impede our already strained processing capabilities. Now, lets see a short conversation between a doctor and a patient that involves asking for clarification. How do you ask for clarification? Welcome to Grammarhow!We are on a mission to help you become better at English. If you preorder a special airline meal (e.g. Effective communication, in particular, is a soft skill that plays a crucial role in career advancement. car, washing machine, telephone) to a sales department or someone involved in procurement. Let the person know if you dont quite grasp the issue or if you only understand part of it. WebAsking for Clarification. Now, well learn useful expressions to ask someone to clarify instructions. Tannia is a very authentic person and is able to provide clients powerful and versatile communication tools that can be employed in daily conversations, in negotiations or in meetings. The second makes you sound more informed. Please find re-attached for your convenience. Can/Could/Would you give me an example, please? Thus we need to ask them for further clarification without feeling awkward. There are more ways to give and receive clarification while still maintaining your professionalism. Which form is more polite and more acceptable for correspondence? Thanks, Tannia, for your support! Chris G. It gives you an easy way to state what you mean, directly letting everyone know you are sharing pertinent information. So, if there is any confusion about instructions, make sure you ask for clarification. Please repeat it for me to understand it clearly. Grammarly For MS Office - HereS How to Ask For Clarification from So ESL Advice is an online platform for ESL learners and teachers in which an expert team of ESL Teachers shares exclusive tips and advice about the English language. I beg pardon, but can you please repeat what you said about the new product launch? If you've been asked to clarify some details, this clarification email reply sample provides a straightforward template to follow. Heres an example of just to make sure were on the same page being used professionally. Type a command in the box below. Use open, non-directive questions - if appropriate. Q: I've tried that. (A) works with middle managers who want to communicate authentically so they can effectively lead their teams without losing themselves. Sorry? If you While this can be a longer phrase, its a great way to both clarify and ask for clarification while not sounding as though you werent listening or being rude.if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[728,90],'grammarhow_com-box-3','ezslot_3',105,'0','0'])};__ez_fad_position('div-gpt-ad-grammarhow_com-box-3-0'); If youre looking to clarify something youve said or to ask for more clarification in case you dont want to seem as though you werent paying attention. Thank them for the interview Asking somebody to explain something implies that you don't know anything about the topic and want the person to teach you. Learn how to write request emails that get results with our in-depth guide. "If I understand you correctly " is a slightly more formal way to check your understanding. The best way to ensure that you come across as polite is if you use Please and Thank You when speaking. Close the email politely and thoughtfully. Sorry, but I didnt quite catch your statement. We use cookies to analyze site performance and deliver a better experience for visitors. ?" Very often, someone might ask a question during a presentation and the presenter will respond If you wait a bit, I will explain the answer to that question.. Provided is an example of how just making sure can be used professionally. Both of them are fine in any conversation of an official nature, but are not exclusively limited to just the two. Give your reader a deadline. Such individuals would then feel lost or misinformed simply because they missed when information was presented, making clarification necessary. You may not respond or help them accordingly if you dont understand. Sorry I couldnt follow you earlier. I wish you good health. There are different ways you can ask for clarification in English. Avoid guilt. By utilizing the appropriate language and tone, these delicate situations can be navigated smoothly and professionally. Would you like me to switch off all the lights? Then Mark will make the copy changes and move the documents to a drive folder marked FINAL. The modal verb Would is the most formal word with which you can form the politest expressions. Thanks for It will keep everything flowing smoothly with the new website launch. Now, here are 9 clarification email samples and a template to show you how to apply these insights. Thank you for your time and for helping me to clarify these questions. WebWhen you ask someone for clarification, you are asking them to say something in a different way or provide more information so that you 20 Email Expressions to Ask for Clarification So when we want to ask for clarification in English, we can use these expressions: 1 What exactly are you saying? link to 50 Polite Ways to Interrupt Someone in English. You see! How to ask for help via email Use a clear, direct subject line. Could you please repeat it? are the common formal ways of asking someone for clarification in English. WebWhen using clarification follow these guidelines to help aid communication and understanding. Useful English Phrases for Discussion and Debate. Then what happens if three players make a sack together? Let me know if you need any further clarification or assistance. Did you ask me to close the main door or this door? Ah, I see. What do I do? Lindsay Lapaquette, M.Sc. Please send your invoice for all work from our most recent contract to youremail@email.com and CC me. When you want to ask for more clarification on something, but dont want to seem rude, do I understand allows you to ask for more information and gives others the ability to correct you if necessary without sounding as though they are berating or belittling you. Depending on the circumstances, it may be necessary to respectfully inform the other party that their understanding of the situation is incorrect, or to seek clarification for oneself. A great way to ask for clarification is by using do I understand, allowing you to go over the information by showing youre paying attention and asking for clarity. Read on below the template to learn why each section is important, and for additional tips and useful information so you can make sure that your email comes across well. Before you do this exercise, its a good idea to check out our information on intonation and stress. Both phrases can be used interchangeably, as they have the same meaning. It can be helpful to ask questions about the 5 Ws and H in this section. in a polite way? If you'd like to send in a quote for the article, please share your answer to the following question and explain your reasoning behind it. Each intonation will convey very different messages. Would you be able to help me with these questions before then? Using the phrase just so I understand is a great alternative if you are confused, astounded, amazed, or in disbelief in regards to the information or instructions you have been given. I beg your pardon, but have you mentioned my name as a team member for the new project? Would you please repeat what you wanted permission for? Asking For Clarification ENGLISH FORUMS. Before you do, ask yourself why you think the authors did not provide enough details. Learn how to format emails and get your point across in a professional manner by checking out these 6 common email formats. Have you ever found it challenging to interrupt someone to express your opinion, make suggestions, or ask for further information? As we are independently owned, the recommendations made here are our own. Doctor: Youre welcome. A good way is to summarize what you have understood and didnt. No worries! Doubling the cube, field extensions and minimal polynoms. Reframing your request into "for the greater good" makes it much more digestible to follow up with. Lindsays approach has been profoundly influenced by her work with Indigenous organizations, her experience as a parent to two neurodivergent children, and the premature loss of both of her parents. Be specific about what you expect to be clarified. This is a standard clarification email that you can use to request some answers from anyone, including a colleague, customer, client, or professional. To clarify, you want, correct? Lets take a look at some common cases that can come up in our work and personal lives and consider the best ways to respond. How to ask somebody for explanation politely, We've added a "Necessary cookies only" option to the cookie consent popup, Polite way to suggest talking about something. Use one of our 9 samples to ask for clarification in an email. English Language & Usage Stack Exchange is a question and answer site for linguists, etymologists, and serious English language enthusiasts. If you "break something down," you separate it into its parts. Closed Question: So, you felt Bobs approach was too disruptive? Your help will go a long way in helping to resolve [issue]. ?" Say what the problem is first. Another way to ask for clarification is to let the other person know that you didn't understand them. I am sorry, but I couldnt follow your words.? Depending on the audience and the topic, you can also ask for clarification by simply asking a question, such as: Why is the hypotenuse important for a triangle?. Here is a great example of how to use just to be clear professionally in an email. Now, lets learn some expressions that native speakers of English commonly use to ask for clarification. A thesaurus is your friend here. Please let me know if I misunderstood. Be polite, and use languages that focus the situation on you and not the other person. It allows you to ask if youve got the right information, but it also allows you to check-in with other people to make sure they understand the information youve given them. So, how do you do it? Saying something like Thats just stupid! or How can you say that? makes it seem that the presenter has no idea what she or he is talking about. Our goal is to create English lessons that are easy to understand for everyone. Start with an explanatory subject line Try to make the subject line of your email clear and self-explanatory. If your clarification request isn't covered in the list above, or if you'd prefer to create your own, then use this clarification email template. Below is a helpful structure, and some phrases, to help you politely get what you want with your clarification emails. Its an easy phrase used to help break the barrier of communication and make sure everyone has the same information. Will you please repeat the standard operating procedure of this machine? If I understand you correctly, you want Carolyn to add her SEO changes to the documents marked PENDING in the Google Drive. Whether you're meeting with a foreign client, seeing a doctor, or taking an online English lesson, there will be times when you don't understand what the other person just said. However, if you dont understand someones question, you should ask for clarification and answer accordingly. Congratulations on getting a job offer! Im not sure, but did you suggest updating the software? [2]. Asked by Anonymous Mar 3, 2023. Theres an emergency you need to deal with." It can be a sensitive area, particularly if your figures don't match, so concentrate on being polite and professional as we have done in the invoice clarification email sample. Thanks for sending over your directions for implementing the new website copy. 10 Polite Ways To Say "Just To Clarify" (Professional Email) How would you explain it to me?" Ask for help: If youre struggling to understand a mechanic, dont hesitate to ask for help. Open Question: How will you be an asset to the company if we hire you? Lets take a look at Write emails and messages faster across Google Chrome. Of course, that's a distinction that can probably be blurred depending on exactly how you're using the words, but it might be useful to understand that they don't mean exactly the same thing. ), your name, and your signature. Watch the video: Only 1 percent of our visitors get these 3 grammar questions right 10 Better Ways To Say Thank You For Clarifying In Emails, 11 Better Ways To Say No Worries In Professional Emails, 9 More Polite Ways To Say I Dont Care (Professional), 9 Better Ways to Say Just to Confirm in an Email, 9 Other Ways to Say Im Good At on a Resume, 10 Polite Ways to Say No Visitors after Surgery, 11 Best Ways to Say Im Here for You to a Loved One, 10 Professional Ways to Say I Am Not Feeling Well. Martin holds a Masters degree in Finance and International Business. Let me see if I understand this is a phrase that says clearly what you mean in words everyone can understand with no potential hidden meanings. The customer will ask you questions, and you will provide polite responses Q: My phone won't start. If I understood you correctly, you would like me to Could you please clarify what you meant by? Could you rephrase what you just said to me about the problem? Whether you want to clarify something for someone or you want clarification yourself, just to be clear is a great phrase to use when giving or receiving information. Before you do, ask yourself why you think the authors did not provide enough details. Here's a helpful thank you template for email clarification. Conversations, email dialogues, and even text messages progress best when everyone has the same understanding. Email format guide 6 examples & templates. The best answers are voted up and rise to the top, Not the answer you're looking for? 2. For many people, asking for clarification is incredibly embarrassing, while others may find themselves disrupting the flow of the conversation in an attempt to clarify a statement only to receive scorn from those around them. WebSo, if you need some clarification for what you just heard, you can use phrases like Sorry, what did you mean by that? GET IN TOUCH 514.551.0493 | [emailprotected]. When it comes to the proper format for asking a clarification question or seeking clarification, the key is to use basic rules of etiquette. It starts with a simple subject line. Ask for help: If youre struggling to understand a mechanic, dont hesitate to ask for help. Do not give orders or blackmail your colleagues. How to agree/disagree. Using this formal speech helps to indicate that you are sincere in your desire to understand what the speaker is saying, which is the basis for asking for clarification. . Can/Could/Would you please repeat your take on that? Did you mean to send me? WebOne option is to politely explain that you didnt understand a part of the message, and ask for the speaker to repeat all of it. You should ask for an apology first, as you already have missed what the person said earlier. Would/Could you please elaborate on it for me? 03 Mar 2023 13:44:40 In each case, you want to push for the information you need in a polite way to avoid damaging your relationships. Can you please tell me again what document you requested? Rule #2: Apologize for interrupting. Indicate that this is a request to set up a meeting in the subject line by including words like discussion', 'meeting' or schedule'. (meaning to say it in another way) is appropriate. Depending on the circumstances, it may be necessary to respectfully inform the other party that their understanding of the situation is incorrect, or to seek clarification for ", 50 Polite Ways to Interrupt Someone in English. Q&A Answertion. WebKnowing how to ask for clarification politely is simple with a question like could you please clarify? It shows that youd like someone to add further information to something by clarifying what they mean. There are a few simple steps to follow when youre looking for further explanation. If you ever have a question and wish to seek clarification, using the proper timing, format and intention will ensure that your question comes across as the perfect clarification question to help everyone see more clearly. If you liked this post, you might also like: 7 Signs That Your Team Has a Communication Problem, The 4 Foundational Skills for Effective Communication. You should not blame someone else if you dont understand the other persons words. Huh? How can we prove that the supernatural or paranormal doesn't exist? Bullet points are the most effective way of listing out your questions. Use open-ended questions to guide the discussion. There are different ways you can ask for clarification in English. The clarification email format should be no surprise if you're already used to writing professional messages. Have you ever experienced a meeting where somebody is explaining something, but for the life of you, you cannot even begin to understand their point of view? Email structure and phrases for clarification I beg your pardon. Further, using the conditional mood also indicates that you are not directing the conversation. How to ask for something in an email with 9 examples, Request for meeting email with samples and templates. Writing a letter for clarification is easy if you follow our advice. Could I ask for clarification on? [1]. Would you prefer if we go with approach A or B in this situation? Thank you! WebTo ask for clarification politely, it is essential to use open-ended clarification questions stated in a neutral and inquisitive tone of voice. But would you please tell me what would be the best time to take it? "As per your request. Can you repeat it? Also, you could talk to the person to clarify before sending a formal email, because sometimes its difficult to convey the true meaning through an email. Finally, you finish each clarification letter with all the essential details and a suitable sign-off. When you ask someone to clarify their position, its better to ask them open-ended questions (WH questionsand Choice/Alternativequestions) rather than closed questions (Yes-Noand Tag questions). Practice the mechanics: Many of the mechanics youll encounter in a raid can also be found in other activities. These experiences have taught Lindsay great lessons about the power of excellent people skills that extend well beyond her professional expertise. writing effective letters Public World. 2021 Collaborative Solutions | Lead your teams effectively without losing yourself. Sorry, one more time? Your new game-changing quick reference tool is just a click away. Before accepting, I would like to clarify some details. Always try to ask open-ended questions while asking for clarification. How do you explain something in an email? Here are some examples: What would you like to see as the final deliverable? "Mr.Lyman, could you come out here please? Before you write an email to clarify something, take another look to review the information and see if there is something that you were missing. Therefore, when you request someone to clarify something, you may use modal verbs to sound polite. Messaging your boss or manager is slightly different from the formal format we use above. Thanks for clearly letting me know your opinion; I value whatever you suggest. Will you please explain the question to me? Below is a reference example showing how let me make this clear can be used professionally. She should leave her changes as suggestions. Be non-accusatory. Both the past and present tense are acceptable. Your assistance will go a long way in helping to resolve [issue]. No one likes to say those words for fear of sounding slow on the uptake. Im not quite clear on a few things and I want to make sure were on the same page. 1 Answer. When It Is Considered Rude to Ask for Clarification, Theres Never a Time to Not Politely Seek Clarification. What happens if three defenders sack together? Are there tables of wastage rates for different fruit and veg? Contacting researchers for clarification is good practice. Avoid ?" WebTo write a thank you email for a salary increase, express your gratitude calmly, then ask for clarification on the terms of the increase if you have not already received them. WebIn American English, the word actually is often used to clarify a misunderstanding. Sorry to interrupt, but would you be more specific about what you seek permission for? May I ask you to say the things again that you requested earlier? However, there can be miscommunication if information or opinion is not clearly expressed or understood. However, on many occasions, you may also need to use closed questions as well. A slightly more polite version of this phrase is "I'm not sure what you mean by . WebSample Email Asking Clarification From Client This is likewise one of the factors by obtaining the soft documents of this Sample Email Asking Clarification From how to ask for clarification politely collaborative solutions web here are a We usually stress the word actually to signal that were going to explain what we really meant. Have you just said you will go to Coxs Bazar next week? Did you say that you want to go there alone? Doctor: You should take this medicine once a day. If the instructions someone sends you are about as clear as furniture assembly instructions written in something other than your native language, youll need to ask for help. A Guide to Using Plain Language in Writing. So, how do you politely ask for clarification on someones request in English? Recent surveys suggest that over 6 million children under the age of 17 in the US alone exhibit some form of attention deficit disorder. Establish your credibility. About an argument in Famine, Affluence and Morality, A limit involving the quotient of two sums. WebHow to Ask for Clarification Politely Collaborative Solutions 338 subscribers 329 views 3 years ago Have you ever experienced a meeting where somebody is explaining something, Would you be able to confirm some details? See if the information makes sense to someone else. The best questions are open-ended. English Speaking Practice || How to Ask for Clarification in English || Beginner- Advanced levels. Can you clarify some details for me, please? Can you assist me with this question by tomorrow afternoon? You have been successfully subscribed to the Grammarly blog. Some people struggle to write subject lines, but the easiest thing to do is be upfront about what you want. May I know what you just wanted permission for.? Web1. Informally You can simply say Sorry? or Come again? with a curious tone to ask someone for clarification. Connect and share knowledge within a single location that is structured and easy to search. I'm keen to make a decision this week, so can you provide me with answers by (date)? Both phrases can be used to ask for more information or to give more information when someone requests it of you. Make sure to add a sign-off (thanks, kind regards, etc. Learn more about Stack Overflow the company, and our products. If I don't hear from you by (date/time), I'll give you a call. Dont cross the line. Could/Would you explain it again, please? For instance, we can say Im not sure that I agree with that in an aggressive tone, or in an inquisitive tone, and this will impact how the message is received by our listener. As AI is developing and being used in different sectors, writers are also using them to avoid unexpected grammatical errors or typos. If you need to seek clarification during a presentation, the polite way to do so would be to raise your hand or use some non-offensive gesture to attract the speakers attention (no middle fingers!) Whether you are in a formal or informal situation, politeness is the key to a good conversation. If we take a look at the following example: You are a friendly support person. If its a simple item, pick up the phone and call. Katie Holmes is a senior author at everyday-courtesy.com with over 15 years of experience in marketing and psychology. Speak from your own perspective, using sentences that start with, I rather than you. For instance, instead of saying, youre not explaining this very well, you could say something like, Im struggling to fully understand the idea that youre sharing. When people feel blamed, they become defensive. Thank you! I couldnt follow what you said about it. Would it be possible for me to hear from you about this again? It sometimes happens that interviewers may need extra information after your meeting.
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